What is USPS Certified Mail?
Certified Mail is a USPS service that gives you proof that a letter was mailed and a record of when it was delivered. Each piece gets a unique tracking number, and you receive a mailing receipt when you send it.
How is Certified Mail different from regular First-Class or Priority Mail?
Certified Mail is an added service used with eligible mail such as First-Class Mail and Priority Mail. It adds a mailing receipt, tracking and a delivery record that standard postage does not include, which is why it is widely used for legal, compliance and financial notices.
Do I need a Return Receipt (green card)?
A Return Receipt is optional. It gives you the recipient’s signature as additional proof of delivery, either as a physical green card or electronically. It is recommended when you may need to show who received a document.
What proof does Certified Mail establish?
A USPS Certified Mail receipt documents the date your mail was accepted for delivery. USPS tracking then shows delivery or attempted delivery events, and a Return Receipt adds the recipient’s signature as additional proof of delivery. Each Certified Mail Label also includes Electronic Delivery Confirmation, which keeps this evidence together in one online account.
Can I print Certified Mail labels from my own office?
Yes. CertifiedMailLabels.com lets you create USPS-compliant Certified Mail labels with official barcodes and print them from your office printer, so you do not need to fill in forms by hand at the Post Office counter.
Can you print and mail my letters for me?
Yes. With We Print & Mail you upload a PDF and the address, and we print, insert and seal the letter, then hand it to USPS for the official Acceptance SCAN the same business day for orders submitted by 5:00 PM Eastern. It is $8.43 per 1 page letter, and every mailing includes a notarized affidavit of mailing, USPS acceptance confirmation and tracking.
What is the cut-off for same-day mailing?
For We Print & Mail, orders submitted by 5:00 PM Eastern are printed, inserted and sealed, then handed to USPS for the official Acceptance SCAN the same business day.
What does Electronic Delivery Confirmation include?
Electronic Delivery Confirmation is compliance proof that includes the recipient’s mailing address, postage paid receipt, manifest, IMPB USPS acceptance scan date and time, postmark date, tracking and delivery events. It is included with each Certified Mail Label, and your records are kept in a searchable 10 year archive.
How long does USPS keep Certified Mail delivery records?
USPS generally keeps Certified Mail delivery records on file for two years. We recommend saving your own copies of mailing receipts and tracking history alongside your case or customer records.
How long does CertifiedMailLabels.com keep my mailing records?
Your mailing records are kept in a searchable 10 year archive in your account. You can look up historical mailing records, USPS tracking events, delivery information and available Return Receipt signatures from one place, without relying on paper receipts or filing cabinets.
How much does Certified Mail cost?
A 1 oz Certified Mail letter with Electronic Delivery Confirmation is $7.28 when you print it yourself, versus $11.02 at the Post Office counter with a green card, a saving of $3.74 per letter. If we print and mail it, it is $8.43 per 1 page letter. USPS sets postage and fees and updates them periodically. The savings calculator on this page shows what that adds up to at your monthly volume. Prices shown as of [TODO date].
